If you're going to set one of these up and expend all of this time, I would highly, highly encourage you to read up a little bit about database design before taking on this project.
Your filing system--while logical--is almost cumbersome to the point being dysfunctional.
Great idea! Just... there's just a better way to store the information.
A SQL database or even a custom Evernote notebook with extensive tagging would be more useful to you IMHO
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